ABN 2026
ICC, Birmingham: Tue 5,
Wed 6 - Fri 8 May
Welcome to the ABN Symposium Guide
Please Bookmark this page for reference
Read below for all information relating to your symposium session.
Getting in Touch
• Please read through the information below and make a note of the deadline dates
• All deadlines relate to 1700hrs
• If anything is unclear or you have any queries which are not covered in this guide, please get in touch
• Our response time is 48 hours, but is usually within 24 (Monday – Friday, 0900 – 1700)
Your symposium slot
Your symposium date and time has been confirmed to you by the ABN.
Your symposium venue, set up and break down times are in the table below.
Sponsor | Venue | Day | Set up from | Session time | Pack up by |
|---|---|---|---|---|---|
UCB | Hall 4 | Wed 6 | 1000 | 1300 - 1400 | 1530 |
AstraZeneca | Hall 5 | Wed 6 | 1000 | 1300 - 1400 | 1415 |
Alnylam | Hall 4 | Thur 7 | 1000 | 1345 - 1445 | 1600 |
Merck | Hall 5 | Thur 7 | 1000 | 1345 - 1445 | 1530 |
Pfizer | Hall 4 | Fri 8 | 1000 | 1245 - 1345 | 1500 |
The capacity in each room is 180
To see your symposium room in the context of the wider venue, please click on the map here.
Room layout
Hall 4: Theatre style, level floor
Hall 5: Raked seating, classroom style for all rows except the back 3 rows, which will be theatre style
General
Your sponsored symposium entails:
• 60 minutes of presentation time
• Room hire
• Technical assistance on the day
• Up to 4 free temporary passes for your symposium support staff
• Publicity – more details below
Registering your team
All personnel attending your symposium MUST be registered.
• Symposium Support passes are free of charge (capped at 4 places)
• These passes give access to your symposium room for your set up, presentation and break down
• Symposium Support passes will not give access to any other part of the meeting
• Your speakers must be registered as delegates or on a Symposium Support pass.
Registration
Email us to book your free symposium passes. Please provide names and email addresses for each pass.
All other team members who are attending the symposium should book via the conference website. Selecting the appropriate pass type from the drop down menu (Exhibitor or Annual Sponsor).
Please Note:
All team members must be registered in advance.
If a staff member turns up who has not been registered in advance, they will need to register and pay by card before entry.
Deadline for booking Team passes: Thur 16 April
Publicity
We will promote your symposium session on the following platforms:
• Online Programme
• Conference App
• Announcements at the meeting by the chairs of the previous sessions
• Generic tannoy announcements by the venue
You can further promote your symposium session in the following ways:
• Bring a pop up banner and place it outside your symposium room.
This can be in situ on the day of your symposium and must be taken down after your session ends.
• One person may hand out flyers at the door of your symposium as the session begins.
Flyers may be handed out at any time from your exhibition stand.
Online Programme
• Your symposium title, venue and company name will be included on the conference website
• Please confirm your Symposium title and your speaker name(s)
• Deadline: Thur 9 April
Meeting App
The Meeting app is accessible to all registered delegates of the meeting and launches on Tue 28 April.
• Your symposium title, venue and company name will be included on the app
• Please confirm your Symposium title and your speaker name(s)
• Deadline: Thur 9 April
Announcements during the meeting
The chairs of the sessions which take place prior to the symposia will remind delegates that they are happening and will encourage people to attend.
Generic tannoy announcements will be made by the venue information desk reminding delegates of the start time of all symposia.
Filming your session
Sponsored symposia sessions can be filmed if desired. Please email to discuss a quote for this service.
If you wish to arrange this yourselves, we will provide your film crew with a single XLR feed from the sound desk giving a copy of the main mix in the room.
If filming your symposium, the following stipulations apply:
• Please contact us in advance if you wish to film your session
• A notice on the door should inform delegates that the session is being filmed
• The chair should announce at the start of the session that filming is taking place
• Shots of the audience must be of the backs of heads only – no faces
• Speaker permission must be obtained in writing by you
• There should be no use of the ABN logo
• Nothing should imply that the ABN endorse the content
• The final footage must be sent to our office prior to release for permission (this is just a courtesy – the ABN will not unduly withhold permission)
Deadline to request permission/quote to film: Thur 16 April
Furniture & Branding
In your room there will be:
• A lectern
• Top table with 3 chairs
• 160 seats for the audience
The lectern will be unbranded unless you arrange otherwise with the ICC.
Email them here.
Artwork dimensions will be 395 x 1045mm
Please note that any branding you place must be removed immediately after your session ends.
Deadline for ordering artwork: Thur 16 April
Technical spec
The following equipment is the default technical provision for your symposium. If you need additional equipment, please contact us to arrange.
Comfort Monitors
• Comfort monitor for lectern & top table
• Microcue 2 clicker with built in green laser pointer
Sound
• Digital mixing desk & sound system
• Gooseneck mic on lectern
• 4 x gooseneck mics on table stands – top table
• 2 x radio mics – handheld
Note: No recording equipment
Projection
• 16:9 ratio – 1920 x 1080
• 2 x laptops with Windows 11 & Microsoft Office 365
• Option to plug in a laptop at the lectern
• 1 x Audio feed to sound desk from laptop
• Switcher/scaler
• All necessary cabling for above
Deadline for ordering additional tech: Thur 16 April
Arriving at the venue
Travelling to the ICC
See the travel link here
Registration
• From the information desk on the ground floor, go up the escalators on the left and the registration desk will be in the foyer in front of you
• Please ensure all speakers and symposia support staff are registered in advance
• Support staff who turn up on the day of your symposium without a badge will be required to register and pay before entry
Room set up
• You will be directed to your symposium room on arrival
• The room will be set up with 1 top table, 3 chairs and a lectern
• Water will be available on the table for your speakers
• A technician from the venue will oversee your presentation for you
• The venue technician will not check your presentation – this is your responsibility
• You may bring your presentation on a memory stick
• We do not record your session, though you can arrange this if required. Contact us for a quote.
• You are also welcome to bring in your own technician – Please remember to register them
See the programme the sessions running immediately before and after your presentation.
Catering
• Catering is provided to all meeting attendees
• To help ensure your session runs smoothly, lunches will be available for symposia guests nearby
• After collecting their food, delegates can take their lunch into your symposium
Your tenancy
• Your session cannot overrun
• Please vacate the room in the time frame given
• Leave the room in the same condition as you found it
• Failure to do this will result in additional charges
Anything we have missed?
Please email us with any queries you have.
Thank you for your support – we wish you a successful meeting!
Email the ABN
Email the Conference Team
abn@phproductionservices.co.uk
Call the ABN
44 (0) 20 7405 4060