Deadline Dates / What to send Us
Deadline Dates
A summary of all deadline dates is below, followed by more information about each element we need from you.
If you are using a stand contractor, please introduce us to your contact and confirm their appointment by email.
RAMS documents, Public Liability Insurance, Stand Plans and App content should all be uploaded via your Exhibition Portal, or by emailing us.
Please name your files in the following convention:
Stand number.Company Name.Document type, eg:
‘E01.Zobitol.Insurance’.
Please make a note of all deadlines below!
Register your stand via the Exhibition Portal
All sponsors
asap
Arrange your accommodation
All sponsors
asap
Book your registration passes
All sponsors
asap
Early bird deadline (Registration)
All sponsors
Tue 24 Feb
Stand plans & method statement
Space only stands
Thur 9 April
Public Liability Insurance
All sponsors
Thur 9 April
Risk Assessment
All sponsors
Thur 9 April
Upload app content
All sponsors
Thur 9 April
Order branding for shell scheme
Shell scheme stands
Thur 16 April
Confirm contractor details
All sponsors
Thur 16 April
Request permission to film
All sponsors
Thur 16 April
Order additional tech
Symposium sponsors
Thur 16 April
Order electrics for stand
All sponsors
Thur 16 April
Standard rate deadline (Registration)
All sponsors
Tue 21 April
App launches
All sponsors
Tue 28 April
App content: All Exhibitors
A profile page on the meeting app is included in your booking. This comprises of:
• Company name
• Logo
• Short paragraph of text (100 words or so)
• Contact details / Website address
Deadline for sending app content: Thur 9 Apr
App content: Annual Sponsors
2x Digital Adverts
In addition to the standard profile page on the app, Annual Sponsors of the ABN can submit 2x digital adverts for inclusion on their profile page
• Adverts should be submitted as PDFs, .jpeg or .png files
• Content can be Commercial or Medical in nature
Deadline for sending app content: Thur 9 Apr
Space Only
If you have booked space only, we require the following information from your stand contractor:
• Stand plans
• Risk assessment and method statement relating to the construction
• Public Liability Insurance cover (for both yourself and your contractor)
Please ensure your stand builder is aware of the dimensions and location of your stand. The build height is 2.8m.
Deadline: Thur 9 April
Insurance
• All Exhibitors are required to supply us with proof of public liability insurance cover
• Access to the exhibition hall will not be permitted unless this is received
• If you are employing a contractor, they will also need to provide proof of insurance
Please note: Whilst we take every precaution to protect your property during the event, we are not responsible for any loss or damage and we recommend that you be fully insured. In particular, you should protect yourself against costs incurred due to abandonment, cancellation or curtailment of the event due to reasons beyond our control.
Deadline: Thur 9 April
Contractor Access
• If you have contractors to build / de-rig your stand, they will need passes to get into Hall 3
• Please email a full list of names and vehicle registrations to so we can have passes waiting for your team
• Loading / unloading slots will be allocated nearer the time by email
Deadline for receiving contractor details: Thur 16 April
Questions?
Please contact us with any questions not covered here.
We wish you a successful meeting!
Email the ABN
Email the Conference Team
abn@phproductionservices.co.uk
Call the ABN
44 (0) 20 7405 4060