Abstracts for the meeting may be submitted only after a delegate pass is booked. You will be given a link to upload your abstract at the end of the registration process. You will also be sent a confirmation email with a link so you can upload your work at a later date.
Bursaries are available to up to 100 early career researchers who are lead authors of abstracts accepted for the 2019 meeting. If you intend to apply for a bursary or want to wait until your abstract status is confirmed before paying for your pass, then simply choose to pay by bank transfer.
Successful abstract submitters will be invited to have their work included in the meeting programme. This will either be in the form of a short platform talk during one of the sessions, or as a poster presentation in our poster exhibition. You will be contacted on Monday 4 March and informed whether or not your abstract has been successful, and if so, what format your presentation should take.
Platform presenters will be individually emailed with detailed instructions of what is required, depending on the session involved.
Poster presenters will be required to produce a poster of their material and bring it with them to the meeting. While the poster exhibition runs for the duration of the meeting, it will enjoy special focus during one of two poster sessions on Tuesday 21 May at 18.00 and Wednesday 22 May at 11.00, when delegates will be encouraged to study the information in detail and ask questions of the submitters. We will advise in advance which sessions will feature your posters and ask you to be present by your poster-boards during that session.
It is your responsibility to obtain written consent for the use of patient data, if applicable. An example of a simple consent form can be found here. Give a copy of the consent form to the patient and keep a copy for your own records.
Here is a summary of abstract guidelines and a timeline of events:
• The deadline for abstract submissions is Monday 28 January
• The word limit for abstracts is 200 words, excluding title and authors’ details
• Abstract titles should not exceed 60 characters
• There is a limit of 10 authors and institutions per abstract
• Abstracts presented elsewhere may be submitted, but this must be declared
• Abstract and bursary notification will be given on Monday 4 March
• Early Bird deadline for delegate passes is Monday 11 March
• Passes must be paid for by Monday 11 March to secure abstracts in the programme and retain the bursary award, if offered
• Abstract withdrawal deadline Friday 29 March
Tips and guidelines for poster presenters:
• Posters should be A0 in size and PORTRAIT orientation (i.e. 841mm wide x 1189mm high)
• Use font size 16-20 for small text
• Title, authors, address (including email) and affiliation at the top
• Conflicts of interest statement and funding sources at the bottom
• Think about the presentation and overall appearance of your work – not just the content
• Be brief and clear
• Use colour carefully and appropriately
• Use subheadings
• Substitute diagrams and graphs for some text
• Include a conclusion/summary (people may read only the title and the conclusion)
• Handouts of your poster are appreciated and encourage subsequent contact